OE Communications & Queries

​​​​​​​​​​​​​​​​​​​​​​​​​​​​This page contains information about the various communications that are sent due to Open Enrollment.  Click here to go back to OE Administrator Page.

NOTE:  The text of the emails will not be available until closer to the date that the message will be sent.

Emails Sent Via Employee Messaging

For each Employee Message, there will be two queries:

  • Query that begins "OE_2025" - all employees who meet eligibility requirements (if there are issues with the IAM, the employee will not receive an email via Employee Messaging).  The ability to see results on most of the OE_2025 queries will not be available until the start of OE.

  • Query that begins "EM_OE2025" - all employees who received the message via Employee Messaging (this is a static query that is available after the message is sent).  If there is a date at the end of the query name, use that query to see who received the message on a specific date.  The ability to see results on the EM_2025​​ queries will not be available until the message is sent.




Communication​Recipients​Query ​Date Sent
Initial OE Announcement​​

​All WRS-covered employees
OE_2025_EM_INITIAL​
EM_2025_EM_INITIAL_ALL_SENT​
​9/29/24 (after 5pm)
​​2 Weeks Left in OE Reminder​​​


Anyone who has not submitted their OE election
​OE_2025_EM_MID_OE
EM_2025_EM_MID_OE_SENT​
​10/14/24
OE in Notified Status​​​


​OE in Notified Status​

​OE_2025_EM_NOTIFIED
EM1: EM_2025_EM_NOTIFIED_1017_SENT
EM2: 

​1st email sent 10/17/24
2nd email will send morning of 10/24/24
HSA Follow-Up​

​Enrolled in HDHP but haven't elected HSA for 2025
​OE_2025_EM_HDHP_NO_HSA
​EM1: EM_2025_HDHP_NO_HSA_1018_SENT
EM2: ​

1st email sent 10/18/24
2nd email will send morning of 10/23/24

​OOS Follow-Up​​​​


Currently enrolled in OOS and haven't submitted OE election OR currently enrolled in OOS and sub​​mitted OE election but didn't enroll in OOS (and no​t enrolled in health for 2025)

​OE_2025_EM_OOS_OEOP (OE Open)

OE_2025_EM_OOS_OECL (OE Closed)​​



​​
Will be sent morning of 10/22/24
​End of OE Reminder Email​​​​

Anyone who has NOT submitted their OE elections
​OE_2025_EM_END_OE​
EM_2025​​_EM_END_OE_SENT​
​Will be sent morning of 10/24/24


 

Agency Email Templates (emails sent by Agencies)

Communication​Recipients​Query​Date Sent
Pre-OE Email Announcement​​​

All benefits-eligible employees

OE_2025_BEN_ELIG

Agencies should send no later than 9/27/24
​Initial OE Email - DEF + L​TE​​All LTEs in the DEF benefit program​OE_2025_DEF_BN_PROGRAM_LTE9/30/24 - 10/3/24
Initial OE Email - DEF + Non-LTE​​​​​​All non-LTEs in the DEF benefit program​OE_2025_DEF_BEN_PROG_NOTLTE9/30/24 - 10/3/24​
Enrolled in Supplemental Dental + Health with No Dental​​​​



​Enrolled in Supplemental Dental and Health Insurance with No Dental 
OE_2025_HEALTH_NO_DEN_AND_SUPP
Agencies should send no later than ​10/22/24
​​


Additional Monitoring Queries

  • ​OE_2025​_OE_STATUS​ - used to see the OE event status for all of your employees