Recruitment Outline

​​​​​Managers and Supervisors Links​

Supervisor Development​

Classification and Compensation

Employment Relations

Recruitment and Selection

Equity and Inclusion​​

HCM Job Aids​​

​​​

​​​​​Hiring Manager Responsibilities - Recruitment Process

As a hiring manager, you may participate in all or some of the following steps. ​Check with your HR contact for more information on the agency process which may vary depending on the type of position being filled.​

  • Prepare Request To Staff (RTS) to get authorization to fill the position


  • Update the position description (PD)​

  • Determine recruitment strategy (Internal Transfer, Open, and/or Non-Competitive)


  • Review the PD and suggest required/preferred job criteria to the HR Specialist


  • Determine passing point and appropriate benchmarks for the initial assessment with HR​


  • Establish/identify subject matter experts (SMEs) for evaluation panels (rating and interview)


  • Determine appropriate number of candidates to interview, to fill the number of vacancies (establish certification rule: 5, 10 or more, all qualified)


  • Create interview questions and benchmarks

  • Schedule interview date and time with panel members


  • Notify HR Specialist of interview dates


  • Receive certification list from HR

  • Schedule interviews with candidates


  • Before interview, review and sign interviewer guidelines with panel members


  • Conduct Interviews


    • Ask applicants to complete background check form (sealed or sent directly to HR)


    • Inform applicant of next steps


    • Collect copy of interview questions/notes after interview


  • Discuss and evaluate applicants


  • Conduct reference checks (manual or via SkillSurvey)


  • Request HR conduct personnel file (P-file) check for current state employees


  • Provide HR with appropriate documentation such as:


    • Sealed background check form


    • Written hiring reason, including justification for hire


    • Requested rate of pay


  • Extend verbal offer to candidate


  • Notify HR Specialist if offer is accepted or declined

  • Return interview notes and paperwork to HR


  • Return signed interview guidelines form to HR


  • Provide HR with Reports of Action of each candidate on the cert list


  • Request IAM, computer, phone, etc. from IT

​