State Paid Administrative Leave
Effective 3/15/20, eligible employees received a balance of up to 80 hours to use with the following TRCs:
To use the above leave, an employee must first use all of his available leave, but does not have to use Saturday Legal holiday not yet earned. In other words, a full time employee can keep 56 hours of Saturday Legal holiday at this point in the year. Payroll should check time sheets for permanent employees, identified in the
WI_TL_COVID_LV_USED query, to make sure the TRC is used appropriately.
Effective 3/25/20, employees deemed non-essential have also been granted up to 80 hours to use with the following TRC:
- COVN1—State Leave Non-essential
Employees do NOT have to use up their other leave prior to using the COVN1 TRC. Employees received only one bucket of hours toward COVS and COVN codes. If an employee is eligible for both types of leave, the maximum they can use is 80 hours (prorated for part time employees).
Federal Emergency Paid Sick Leave (EPSL)
Effective 4/1/20, employees received a balance of up to 80 hours to use with the following TRCs:
The system will automatically cap employees at the daily or annual limits by adding a negative earnings row on a separate pay line.
Employees do not have to use up their own leave prior to using the COVF codes, but may supplement COVF4 with their own leave to make up the difference in pay. When supplementing with leave, an amount of TRC COVA must be entered that equals the amount of leave used.
Employees will receive a High Exception on the time sheet if they try to use any of the above leave codes and 1) isn’t eligible for that type of leave or 2) is using it before the effective date or 3) has exceeded his limit. Other exceptions will prevent employees from entering combinations that aren’t allowed. High Exceptions prevent the employee from being paid for that day and must be corrected. Payroll should monitor the High Exception query.
Employees receive a Low Exception on the time sheet in order to show them how much they have used to date. Nothing needs to be done with this exception.